Project Management
Interested in having a hand in every department? Project Management is looking for flexible, organized, committed team players with a sense of humor to join Office, Executive, or Operations.
RESPONSIBILITIES:
· Coordinate and execute special projects and events.
· Project coordination: maintaining deadlines, getting price quotes, creating priorities, assisting in the implementation of daily tasks.
· Researching and creating systems and structures that help support organization.
REQUIREMENTS:
· Self-motivated.
· Excellent organizational skills
· Exemplary communication skills
· Process-oriented problem-solver
· Events experience preferred
· Marketing experience preferred. Executive only
· Proficiency in Microsoft Office preferred
· Administrative experience preferred Office only
· Commitment to excellence, fun, and meeting goals
Executive
The Executive Department is looking for flexible, organized, committed team players with a sense of humor to join our department. Applicants should be interested in both administrative and creative functions.
RESPONSIBILITIES:
· Coordinate and execute executive department administrative and special projects.
· Project coordination: maintaining deadlines, getting price quotes, creating priorities, assisting in the implementation of daily tasks, assisting with administrative projects.
· Administrative duties: assisting Bookkeeper and Executive Assistant with accounting functions, organizational filing, researching grants and sponsorship opportunities, assisting Executive Assistant during the 23rd Annual Austin Film Festival.
· Ongoing: Researching and creating systems and structures that help support the Executive Director and Executive Assistant.
REQUIREMENTS:
Seeking motivated individual with self-management characteristics and excellent organizational skills. Must possess ability to multi-task and have good communication skills. Process-oriented problem-solver. Events & marketing experience preferred, but not required. Proficiency in Microsoft office as well as administrative experience preferred.
Grants Management
Austin Film Festival is seeking a Grants Management Intern to help manage several grant-related projects throughout the fiscal year. The position provides an excellent opportunity to gain experience in full-cycle grant management, including the application process, budgeting, and submitting a grant.
RESPONSIBILITIES:
Working under the guidance of the Executive Assistant, the Grants Management Intern will have the following duties:
· Manage the year-round grants calendar (application deadlines, report deadlines, etc.)
· Review historical documents and preserve content for easy reference
· Conducting prospect research
· Assisting with other grants-related projects as needed
REQUIREMENTS:
· One year of related college or professional experience preferred
· Proven track record of strong writing, research and formatting skills
· Fluency in MS Office (Word, Excel)
· Experience working with databases preferred
· Detail oriented candidate with strong time management skills
· Self-starter with an ability to collaborate effectively
Development
Assistant to the Development Director. A typical day will include negotiating festival promotion for food trade with local restaurants, digging up any info you can on a potential sponsorship target, writing a marketing proposal for a local business, with time in there somewhere for vetting venues for one of our late night festival parties and updating our sponsorship database.
REQUIREMENTS:
People skills and time management skills are a must. Intern must be comfortable on the phone and a creative writer. Requires the ability to give attention to detail. Marketing/Sales Background preferred, but not required.
Marketing Design
Responsibilities include, but are not limited to assisting the Director of Marketing with research, grassroots efforts and internet marketing strategies. This includes working with social media, flyer design, event promotion, etc. Researching, compiling, and updating media lists, tracking media hits and archiving.
During the Festival:
Assisting with the Press Room, flyer distribution, red carpets, social media, and more.
REQUIREMENTS:
· Timeliness, reliability and responsibility are key
· Professional demeanor
· Proficient in Microsoft Office
· Ability to work under pressure and with deadlines
· Highly organized
· Ability to think outside of the box
· Comfortable on the phone
· Creative Writing
· Adobe Suite knowledge a plus, but not required
Screenplay (Fall only)
Austin Film Festival’s Screenplay & Teleplay Competition is one of the most highly respected writing contests of its kind. Past entrants have found success with signing with agents and managers, getting their scripts optioned and produced, and being staffed in TV writers’ rooms, The competition also works with some of the most experienced readers, judges, and influential decision makers in the industry. The competition received 8,627 entries in 2015. Due to the high volume of submissions, the Screenplay Competition Department operates year-round and needs a team of highly skilled and trustworthy interns and apprentices to maintain AFF’s high standard of quality. On average, 4-6 interns/apprentices will be recruited each session (Spring, Summer, and Fall). Applicants are encouraged to apply as early as possible.
REQUIREMENTS:
· Entrants for the current year’s Screenplay Competition are not eligible to be considered
· Proficiently with Microsoft Office programs specifically Excel and Word
· Experience with FileMaker Pro highly preferred but not required
· Must be detail oriented and organized
· Experience with writing and reading scripts highly preferred but not required
· Marketing experience preferred
Fall Applicants (August – December)
Primary tasks include but not limited to:
· Researching production companies to help promote Semifinalists, Finalists, and Winners of the competition
· Helping with coordinating and assembling the annual Producers Book which contains a listing of all Semifinalists, Finalists, and Winners from the competition
· Reviewing and copyediting competition readers’ notes
· Preparing for Festival and Conference in October—planning and coordinating special panels and events for top writers in the competition
· Assisting with the annual Pitch Competition during the Conference
Conference
The Conference Department celebrates screenwriters’ contributions to film and television. Held during the first four days of the Festival, the Conference features panels and workshops that cover all aspects of the art, craft and business of screenwriting from the masters themselves – leading Hollywood writers, directors, producers, agents, managers and production company executives. Interns will assist the Creative Director in coordinating these numerous panels, including extensive research on incoming guests, potential speakers and topics, trends in the industry and ultimately playing a large role in the overall event preparation, management, and logistical organization.
REQUIREMENTS:
People skills are a must. You must be able to juggle multiple projects, complete thorough tasks in short periods of time, and organize projects with a focus on prioritization and meticulousness. It is preferred that you have an interest in film and film-related events. Interns that take part in the execution of the Conference leading up to and throughout the Festival are expected to act as hosts for incoming speakers and registrants alike, manage high-stress/high-volume situations with ease, and oversee a team of volunteers to ensure as smooth of an event as possible. Ideal candidates should have an equal interest in both event production and the film industry; a knowledge of screenwriters and independent film is preferred.
Film
The Film Department at Austin Film Festival runs the film competition and programs all of the films that play during the Festival. This involves marketing the competition, screening the films, creating the film program, and working with and bringing in the filmmakers. In addition, the Film Department helps organize and market year-round events including advance screenings and the annual Audience Award Series. Film Department interns will contribute to all aspects of the department’s responsibilities, including marketing the film competition to increase entries, working with the Film Selection Committee to ensure films are being screened and evaluated properly, processing submissions and managing the submission database. These tasks will be coupled with a variety of different assignments including researching filmmakers, working and attending year-round events, helping with mail-outs, and watching films. Interns will be required to work a regular schedule within business hours (Monday to Friday 10 am to 6 pm), though we are flexible on the specific hours. A prospective intern should be comfortable with computers, especially Word and Excel, efficient, punctual, outgoing, and good with people.
REQUIREMENTS:
We are looking for self-starters and problem-solvers who are interested in film and event planning and want to work with a nationally-renowned film festival at the ground level. You will be watching film, thinking about film and interacting with filmmakers. Also you will be doing data entry. And running errands. But it will all be in the name of film.
Young Filmmakers Program
Assistant to the Director of Young Filmmakers Program. Research (and contact) schools and various organizations through which we can increase public awareness of the YFP. Research various organizations through which we can get money/sponsorship for the YFP. Brainstorming and putting into practice ways to expand YFP (screenings, increasing publicity for competitions, etc.) Mailings for YFP and Membership. Brainstorming ways to expand membership.
REQUIREMENTS:
Intern must be friendly, outgoing, patient, organized, and have an interest in working with kids!
Summer Film Camp
Assists the Director of the Young Filmmakers Program, Summer Camp Coordinator, and instructors during the Annual Summer Film Camp running from June-July. Summer Film Camp interns will need to commit between 15 to 18 hours a week during camp.
RESPONSIBILITIES:
· Assisting the Summer Camp Coordinator with daily tasks such as:
· Assisting with instruction in areas such as: screenwriting, production and post-production.
· Serving as on set producer to our student’s films.
· Communication to parents.
· Sign in/Sign out procedures.
· Pick up/Drop off procedures.
On Story Marketing
RESPONSIBILITIES:
Responsibilities include, but are not limited to assisting the On Story team with research, grassroots efforts and internet marketing strategies. The On Story project includes a TV show, Podcast, Radio show and book. It provides a variety of entertaining and informative programs presented in different media platforms to give viewers an inside look at the creative process behind some of the most popular and critically acclaimed films and television shows. Therefore, all social media work, flyer design, and events will be related to the TV Series.
REQUIREMENTS:
· Timeliness, reliability and responsibility are key
· Proficient in Microsoft Office
· Ability to work under pressure and with deadlines
· Highly organized
· Ability to think outside of the box
· Comfortable on the phone
· Creative Writing
· Adobe Suite knowledge a plus, but not required
· Marketing experience preferred
· Good knowledge of social media
